Section 41 - Agency or Minister may amend record
Extract of legislation
Forms of correction or amendment of information under Part V include:
or in limited circumstances:
See section 49 – How corrections or amendments are made for information on deleting or expunging information or destroying a document.
Section 41 gives an agency or Minister the discretion as to how an amendment is made.
Altering a record
Altering a record is one way an agency or Minister may make an amendment. An alteration may involve:
- striking through the incorrect information;
- inserting information next to the incorrect information;
- using explanatory language to make it clear any change to the record was done under the Act (for example, ‘amended under section 39 of the Act’).
Altering a record helps maintain the integrity of the record by keeping the original information.
Section 42 outlines the requirements for adding a notation on a record.
See the FOI Guidelines on: